Meetings Easy

Meetings Easy™

Organizing a meeting in Richmond is easy with MeetingsEasy^TM. Whether it's complete planning and event facilitation, site inspections, companion or spousal tours, locating special equipment or finding that unique corporate or delegate gift, Tourism Richmond makes an event easy to plan to ensure a successful and memorable meeting. With MeetingsEasy^TM  we give the planner the right tools to help organize and plan meetings and events. Meeting Planners can now connect with anyone of our 250+ members! You now have the opportunity to request and receive proposals for all your meeting & event needs!

Sounds easy? It is TRY IT and you'll see.

Easy to use Forms or use your own RFP's

MeetingsEasy^TM  lets you organize your entire meeting, from your agenda to your requirements for Richmond hotels and meeting space, guest rooms AV, museums and off-site venues and so much more. Whether you use MeetingsEasy^TM 's pre-formatted forms or simply attach your own RFP document, we will rapidly return proposals from anyone of our member suppliers – all in one neat package that you can share with your colleagues.

You can use it to plan and manage all your meetings in Richmond, best of all, it's easy to use…and it's FREE!

Benefits of using Meetings Easy™

MeetingsEasy^TM  is your personal site for managing all of your meetings in Richmond, from requests through planning the event. Registering and creating an account will provide meeting planners with the following benefits:

• MeetingsEasy^TM  significantly reduces the time and effort to submit, receive and evaluate all of the required components of your RFP process;
• Upon final receipt of quotes a clear and personalized presentation of the proposal is compiled and laid out you for easy review and qualification;
• The system provides a clear and formal cost breakdown allowing you to discover the best options by easily comparing venues and services;
• Upon the negotiations stage, MeetingsEasy^TM  effectively creates an electronic file of all interested suppliers, their pricing and venue/service description allowing for a comprehensive value comparison for all the elements required for a successful event.

Register to get going

We are confident that you will be pleased with MeetingsEasy^TM  and amazed at what Richmond has to offer your next meeting or event. If you do not already have an account, register HERE.